The best fleet maintenance software is Fleetio for most mixed fleets, Whip Around for inspection-first fleets that want a free starting point, and AUTOsist for small fleets that want maintenance and GPS from one vendor. Samsara fits fleets already on Samsara telematics, Chevin FleetWave fits large enterprise fleets, RTA Fleet360 fits public-sector shops, and Fullbay fits heavy-duty repair shops.
Maintenance is now one of the fastest-rising costs in trucking. ATRI’s 2026 operational costs update found it cost $2.336 per mile to run a truck in 2025, the highest in the report’s history, with repair and maintenance costs up 8.6 percent.
Missed maintenance also takes trucks off the road. During CVSA’s 2026 International Roadcheck, inspectors placed 19 percent of 54,575 inspected vehicles out of service. Brake systems were the top vehicle violation category.
This guide compares 7 fleet maintenance platforms on preventive maintenance, inspections, work orders, parts, integrations, and price. Maintenance software sits inside the wider operations stack covered in our guide to AI for business. Every price below comes from a vendor pricing page, and quote-only vendors are labeled.
Quick Comparison: Best Fleet Maintenance Software
| Platform | Best For | Starting Price | Pricing Basis | Free Trial |
|---|---|---|---|---|
| Fleetio | Most mixed fleets | $4/vehicle/month billed annually | Per vehicle | 14 days |
| Whip Around | Inspection-first fleets | $0 (1 asset, 1 user) | Per asset | 7 days on paid plans |
| AUTOsist | Small fleets wanting maintenance plus GPS | $6/vehicle/month billed annually ($59/month minimum) | Per vehicle | 14 days |
| Samsara | Fleets already on Samsara telematics | Quote-only | Platform quote | Not published |
| Chevin FleetWave | Large and international enterprise fleets | $5/vehicle/month (Core) | Per vehicle, 3-year term | Free trial offered, length not stated |
| RTA Fleet360 | Municipal and public-sector shops | $6/asset/month, 100-asset minimum | Per asset, billed annually | Demo |
| Fullbay | Heavy-duty repair shops | $188/month plus $89 per added user | Per shop and user | Demo |
What Is Fleet Maintenance Software?
Fleet maintenance software schedules preventive maintenance by mileage, engine hours, or time, turns driver inspection defects into work orders, and tracks parts and repair costs for each vehicle. Most platforms also pull odometer and fault-code data from telematics, so service is triggered by real usage instead of a paper calendar.
A typical workflow runs in five steps:
- A driver completes a pre-trip or post-trip inspection on a phone.
- The software flags a defect, such as a worn brake lining.
- A manager converts the defect into a work order and assigns a technician or outside vendor.
- The technician logs labor and parts, and inventory updates automatically.
- The repair is certified, and cost per vehicle updates in reports.
Paper inspections still satisfy the law, but digital records are easier to audit. Under FMCSA rule 49 CFR 396.11, carriers keep driver vehicle inspection reports (DVIRs) and repair certifications for three months, and electronic reports are allowed.
How Is Fleet Maintenance Software Different From Telematics and Dispatch?
Fleet maintenance software keeps vehicles roadworthy, telematics reports where vehicles are and how they run, and dispatch software assigns loads to drivers. The three connect: telematics feeds mileage and fault codes into maintenance, and maintenance tells dispatch which trucks are available.
Carriers that need load assignment and settlements should start with our trucking dispatch software picks. Companies that send technicians to customer sites need a different tool, covered in our field service management guide. Fleet maintenance software is the right category when the asset being serviced is your own vehicle.
Best Fleet Maintenance Software for Small and Mid-Size Fleets
1. Fleetio: Best for most mixed fleets
Fleetio is a fleet maintenance and operations platform from Rarestep, Inc. used by service, trucking, and government fleets.
What it does well. Fleetio covers the full maintenance loop in one product: service reminders, inspections, work orders, parts, and fuel. Its inspection templates follow FMCSA formats and work offline, so drivers in dead zones still file reports. Telematics and fuel card integrations bring in odometer and fuel data automatically.
Key features:
- Preventive maintenance service programs and reminders
- Mobile inspections with FMCSA-approved templates and offline use
- Work orders with labor and parts tracking
- Parts inventory and purchase orders
- NHTSA recall alerts and telematics integrations
Pricing. Fleetio pricing lists Essential at $4 per vehicle per month billed annually or $5 billed monthly. Professional costs $7 and Premium costs $10, both billed annually. Fleetio notes the final price depends on fleet size and contract term. The free trial lasts 14 days with no card.
Best for: fleets of 10 to several thousand vehicles that want one system for maintenance, inspections, and costs.
Limitations. Essential has no work orders or parts inventory. Work orders and parts are limited on Professional and complete only on Premium, so the real entry price for shop workflows is $10 per vehicle.
2. Whip Around: Best for inspection-first fleets
Whip Around is a digital inspection and maintenance platform based in San Diego. Accel-KKR took a majority stake in Whip Around in March 2026.
What it does well. Whip Around started with DVIRs, and its inspection app is fast for drivers. Defects route straight to managers, and the Pro plan adds maintenance schedules, work orders, and parts. It is the only platform in this guide with a permanent free plan.
Key features:
- DVIR inspections and defect management
- Maintenance schedules by mileage, engine hours, or time (Pro)
- Work orders, parts, inventory, and purchase orders (Pro)
- Fuel management and fuel card integrations
- Telematics integrations
Pricing. Whip Around pricing lists Basic at $0 for 1 asset and 1 user. Standard costs $5 per asset per month and Pro costs $9, on annual terms with a 250-asset cap. FixedUnlimited is a custom fixed price. Paid plans include a 7-day trial with no card.
Best for: fleets whose main pain is paper inspections, with a path to full maintenance later.
Limitations. Standard covers inspections only. Maintenance schedules, work orders, and parts require Pro at $9 per asset.
3. AUTOsist: Best for small fleets wanting maintenance plus GPS
AUTOsist is a fleet maintenance platform from AUTOsist, Inc. that sells optional GPS tracking and dash cameras in the same subscription.
What it does well. AUTOsist keeps setup simple. It loads factory maintenance schedules and recalls for each vehicle, so managers start with a working PM plan on day one. Fleets that also want GPS buy it from the same vendor instead of stitching two systems together.
Key features:
- PM schedules plus factory maintenance schedules and recalls
- Custom DVIR and inspection forms
- Work orders and parts inventory
- Fuel card integration
- Optional built-in GPS and safety cameras
Pricing. AUTOsist pricing lists the All-in Maintenance Package at $6 per vehicle per month billed annually or $7 monthly, with a $59 monthly minimum for 5 vehicles. Non-vehicle assets cost $3. Maintenance plus GPS costs $28 per vehicle, and adding safety cameras costs $55, both billed annually. The free trial lasts 14 days.
Best for: fleets of 5 to 100 vehicles that want maintenance and tracking from one vendor.
Limitations. Adding GPS raises the price from $6 to $28 per vehicle, and both telematics tiers require annual billing.
Best Fleet Maintenance Software for Large and Connected Fleets
4. Samsara Connected Maintenance: Best for fleets already on Samsara telematics
Samsara is a public connected-operations company, and Connected Maintenance is the maintenance module inside its telematics platform.
What it does well. Samsara Connected Maintenance uses data the platform already collects. It suggests work orders that combine DVIR defects, engine fault codes, and scheduled PM into one shop visit. AI tools explain fault codes and scan repair invoices into records.
Key features:
- Work orders created directly from DVIR defects
- Smart work order suggestions that bundle defects, faults, and PM
- AI fault code guidance
- AI invoice scanning for outside repairs
- Inventory, purchase orders, and warranty management
Pricing. Quote-only. Samsara’s pricing page is a sales form that asks for fleet size.
Best for: mid-size and large fleets already running Samsara cameras and telematics.
Limitations. Connected Maintenance works only on the Samsara platform, and no price is published.
5. Chevin FleetWave: Best for large and international enterprise fleets
Chevin FleetWave is an enterprise fleet management platform from Chevin Fleet Solutions, a Volaris Group company.
What it does well. FleetWave covers more than maintenance. It manages fuel transactions, accidents, fines, and driver records next to defects and servicing. That breadth suits fleets with thousands of vehicles across several countries and a central fleet team.
Key features:
- Maintenance scheduling and defect management
- Fuel transaction imports and fuel card integrations
- Accident and fines management
- Driver app and configurable SmartForms
- Workshop, stock, and technician app on the Advanced edition
Pricing. Chevin pricing lists Core at $5 per vehicle per month and ancillary equipment such as trailers at 50 cents per item. Advanced is quote-only. Core and Advanced contracts run three years.
Best for: enterprise and multinational fleets with central fleet administration.
Limitations. Workshop and inventory tools sit in the quote-only Advanced edition, and the three-year term is long for smaller buyers.
Best Fleet Maintenance Software for In-House Shops
6. RTA Fleet360: Best for municipal and public-sector shops
RTA Fleet360 is a shop-centered fleet maintenance system built for government and in-house fleet garages.
What it does well. RTA runs the shop floor in detail. It schedules bays, applies standard repair times, barcodes parts, and files warranty claims. Public buyers purchase through cooperative contracts such as Sourcewell, NASPO, and OMNIA, which skips a full bid process.
Key features:
- Work orders and PM scheduling
- Shop scheduler with standard repair times
- Parts barcoding, automatic purchase orders, and warranty claims
- Fuel island management
- Unlimited users on every plan
Pricing. RTA pricing lists Pro at $6 per asset per month, Advanced at $8, and Enterprise at $11. All plans bill annually with a 100-asset minimum. Implementation is priced separately.
Best for: cities, counties, utilities, and school districts with their own maintenance shop.
Limitations. The 100-asset minimum rules out small fleets. The RTA Inspect DVIR app is an add-on on Advanced and Enterprise.
7. Fullbay: Best for heavy-duty repair shops
Fullbay is shop management software for heavy-duty and diesel repair shops, with fleet modules for carriers that run their own shop.
What it does well. Fullbay connects the repair workflow to billing. Service orders, technician time, parts, and invoices live in one system. Pro and Elite add PM tracking and integrations with Samsara, Motive, Geotab, and Verizon Connect.
Key features:
- Service order workflow from intake to invoice
- PM tracking and automatic PM service orders (Pro and Elite)
- Parts inventory and purchase orders
- DVIR defect tracking
- Telematics integrations on Pro and Elite
Pricing. Fullbay pricing lists Fullbay Next at $188 per month plus $89 per added user, Pro at $258 plus $109, and Elite at $318 plus $119. Enterprise is quote-only. All plans are annual agreements billed monthly.
Best for: independent diesel shops and carriers with an in-house heavy-duty shop.
Limitations. Pricing is per shop and user, not per vehicle, and the entry tier has no PM tracking. Fleets without a shop pay for invoicing tools they do not use.
How Should You Choose Fleet Maintenance Software?
Choose fleet maintenance software by matching three things: who does the repairs, how many assets you run, and which telematics system you already use. Outsourced repairs need inspections and vendor tracking, in-house shops need work orders and parts, and connected fleets need telematics-triggered service.
- Map your repair model. Fleets that send trucks to outside vendors need Fleetio, Whip Around, or AUTOsist. In-house shops need RTA Fleet360 or Fullbay.
- Price the real tier. Work orders and parts often sit on higher plans. Fleetio’s full shop tools start at $10 per vehicle, and Whip Around’s at $9.
- Check telematics fit. Confirm the platform reads odometer and fault codes from your current devices. Samsara users gain the most from Samsara’s own module.
- Check minimums and terms. RTA requires 100 assets, Chevin Core and Advanced run three years, and AUTOsist has a $59 monthly minimum.
- Plan parts control. Parts stock connects to wider stock systems, covered in our inventory management software guide.
How We Evaluated These Platforms
We compared each platform using vendor pricing pages, official product pages, federal regulations, and named industry research, not hands-on shop testing. That approach lets us report exact published prices and flag where vendors hide pricing or gate features by plan. Where review sites showed older prices, we used the vendor’s current page.
We scored platforms on five criteria:
- Preventive maintenance: triggers by miles, hours, and time.
- Inspections: DVIR app quality and defect routing.
- Shop workflow: work orders, labor, parts, and purchase orders.
- Integrations: telematics, fuel cards, and accounting.
- Pricing transparency: published prices, minimums, and contract terms.
The Bottom Line
Fleetio is the best fleet maintenance software for most mixed fleets, Whip Around is best for inspection-first fleets, and AUTOsist is best for small fleets that want GPS included. Samsara suits existing Samsara customers, Chevin suits enterprise fleets, RTA Fleet360 suits public-sector shops, and Fullbay suits heavy-duty repair shops.
Run a trial with last quarter’s real repair records before committing. Carriers building a full logistics stack can also compare our freight management software picks. Fleets pairing maintenance with compliance can compare devices in our ELD for small fleets guide and track fuel spend with our fleet fuel management picks.
Frequently Asked Questions
What is the best fleet maintenance software?
Fleetio is the best fleet maintenance software for most fleets, starting at $4 per vehicle per month billed annually. Whip Around is best for inspection-first fleets and has a free plan for 1 asset. AUTOsist is best for small fleets that want maintenance and GPS together.
How much does fleet maintenance software cost?
Fleet maintenance software with published pricing costs $4 to $11 per vehicle per month: Fleetio $4 to $10, Whip Around $5 to $9, AUTOsist $6 to $7, Chevin Core $5, and RTA $6 to $11 with a 100-asset minimum. Fullbay charges $188 to $318 per shop per month plus user fees.
Is there free fleet maintenance software?
Yes. Whip Around Basic is free for 1 asset and 1 user, and covers inspections, defects, and fuel. Maintenance schedules and work orders require the paid Pro plan. Fleetio and AUTOsist offer 14-day free trials instead of free plans.
Are electronic DVIRs legal?
Yes. FMCSA rule 49 CFR 396.11 requires a driver vehicle inspection report at the end of each day’s work and allows electronic reports. Carriers keep reports and repair certifications for three months. Most fleet maintenance apps in this guide produce compliant electronic DVIRs.
Does fleet maintenance software integrate with telematics?
Yes. Fleetio, Whip Around, and RTA Fleet360 integrate with major telematics providers, and Fullbay connects to Samsara, Motive, Geotab, and Verizon Connect on Pro and Elite. Samsara has maintenance built in, and AUTOsist sells its own GPS tier at $28 per vehicle.
David Austin is a technology writer and software analyst at DeployHyre, where he covers AI tools, SaaS platforms, cloud hosting, and business automation. He focuses on hands-on comparisons of pricing, features, and real-world performance so teams can pick the right software with confidence.