Best Fleet Fuel Management Software: 7 Platforms Compared to Cut Fuel Spend and Fraud

The best fleet fuel management software is Fleetio for fleets that want fuel and maintenance data in one system, Samsara or Motive for fleets that want telematics-based fraud detection, and WEX for fleets that want the most established fuel card. Fuelman suits mixed fleets that want account-level plans, Coast suits service fleets, and AtoB suits trucking fleets chasing diesel discounts.

Fuel costs jumped sharply in 2026. The U.S. Energy Information Administration reported an average on-highway diesel price of $6.382 per gallon for the week of September 28, 2026, up $2.628 from a year earlier. California averaged $8.181.

Fuel is also one of the largest line items in trucking. ATRI’s 2026 operational costs update put total truck operating cost at $2.336 per mile in 2025 and non-fuel cost at $1.854 per mile. That leaves about $0.48 per mile, or roughly 21 percent, for fuel (a DeployHyre calculation from ATRI’s figures).

This guide compares 7 fuel management platforms and fuel cards on fraud controls, analytics, IFTA support, integrations, and fees. Fuel software sits inside the operations stack covered in our guide to AI for business. Every fee comes from the vendor’s own pricing page or card terms, and quote-only vendors are labeled.

Quick Comparison: Best Fleet Fuel Management Software

Platform	Type	Best For	Published Cost	Fraud Control Highlight
Fleetio	Fleet software	Fuel plus maintenance in one system	From $4/vehicle/month billed annually	Fuel card and telematics integrations
Samsara	Telematics	Sensor-based fraud detection	Quote-only	Matches purchase to location and tank rise
Motive	Telematics plus card	AI fraud alerts with auto-decline	Card fee not published	Location and tank-level mismatch alerts
WEX Fleet FlexCard	Fuel card	Established, widely accepted card	$2/card/month, $0 annual fee	SecureFuel location and tank checks
Fuelman (Corpay)	Fuel card	Account-level plans for mixed fleets	$39 to $99/month per account	Real-time monitoring and alerts
Coast	Fuel card	Service and local fleets	$4/active user/month	Driver, vehicle, and time-of-day controls
AtoB	Fuel card	Trucking fleets chasing diesel discounts	Check current fee schedule	Location blocking, tank-capacity checks

What Is Fleet Fuel Management Software?

Fleet fuel management software tracks every fuel purchase, matches it to the vehicle’s location and tank level, and reports fuel economy, idling, and fuel tax by vehicle. It combines fuel card data with telematics or manual entries, so managers spot fraud, wasted fuel, and poor fuel economy without reviewing receipts by hand.

Fuel management tools come in 3 forms:

1. Fleet software, such as Fleetio, which imports card transactions and logs fuel economy per vehicle.
2. Telematics platforms, such as Samsara and Motive, which use GPS and engine data to verify each purchase.
3. Fuel cards, such as WEX, Fuelman, Coast, and AtoB, which set spending limits and earn discounts at the pump.

Most fleets pair one card with one software or telematics platform. The card controls the spend, and the software checks that the fuel went into the right truck.

Best Fuel Management Software and Telematics Platforms

1 Fleetio: Best for Fuel and Maintenance in One System

Fleetio is fleet management software that logs fuel alongside maintenance, inspections, and parts.

What it does well. Fleetio includes a fuel management module plus fuel card and telematics integrations on every plan. Fuel entries feed cost-per-mile and fuel economy reports, so you see fuel next to repair spend for each vehicle.

Key features:

• Automatic import of fuel card transactions.
• Fuel economy and cost-per-mile reporting by vehicle.
• Telematics integrations for odometer and location data.
• Maintenance, inspections, and parts in the same record.

Pricing. Fleetio lists Essential at $4 per vehicle per month billed annually ($5 monthly), Professional at $7, and Premium at $10. Final pricing depends on fleet size and contract term, and Essential caps at 100 vehicles.

Best for: fleets that want fuel data inside a full maintenance system.

Limitations. Fleetio has no fuel card or tracking hardware of its own, so fraud detection depends on the integrations you connect. Threshold alerts and API access sit on higher tiers.

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2 Samsara: Best for Sensor-Based Fraud Detection

Samsara is a connected-operations platform whose vehicle gateways verify fuel purchases with live sensor data.

What it does well. Samsara flags fuel-level drops of 10 percent or more and detects fraud by comparing the purchase to the vehicle’s location and fuel-level rise. It integrates with fuel cards, including a native Coast integration, and automates IFTA reporting.

Key features:

• Fuel-level drop alerts and purchase verification.
• Automated IFTA fuel tax reporting.
• Weather-aware and PTO-aware idling alerts.
• Fuel receipt capture in the driver app.

Pricing. Quote-only. Samsara does not publish prices.

Best for: mid-size and large fleets already on, or open to, Samsara hardware.

Limitations. It requires Samsara hardware and does not issue its own fuel card.

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3 Motive: Best for AI Fraud Alerts With Auto-Decline

Motive, which rebranded from KeepTruckin in April 2022, pairs its telematics with the Motive Card.

What it does well. Motive alerts managers when the vehicle and the purchase are in different places, or when tank level does not match gallons bought, and can auto-decline the transaction. The card offers a fraud guarantee of up to $250,000 a year.

Key features:

• Card controls by amount, day, time, and merchant.
• Automated IFTA reporting.
• Cashback up to 2.5 percent in year one and 1.5 percent after, for customers on both Motive Fleet Management and the card.
• Fuel rebates of up to 21 cents per gallon at 38,000+ locations, per Motive.

Pricing. Motive charges a monthly fee per active card but does not publish the amount. Late fees are 5 percent of the invoice, with a $40 minimum.

Best for: trucking fleets that want telematics and fuel card controls from one vendor.

Limitations. The strongest fraud features and cashback require Motive’s telematics. The card fee is not published.

Best Fleet Fuel Cards With Built-In Controls

A fleet fuel card restricts what, when, and where drivers can buy, and reports each purchase by driver and vehicle. The best cards add location or tank-level checks, discounts at partner stations, and data feeds into fleet software, which turns the card into a fraud-control tool rather than just a payment method.

4 WEX Fleet FlexCard: Best Established Fuel Card

WEX is one of the largest fleet card issuers, and the Fleet FlexCard is its broadly accepted small-fleet product.

What it does well. WEX SecureFuel checks the truck’s location and tank level before approving a purchase. Dynamic Prompt adds rotating two-factor codes at the pump.

Key features:

• Limits by gallon, dollar amount, time, and location.
• SecureFuel location and tank verification.
• Dynamic Prompt two-factor authorization.

Pricing. WEX’s FlexCard terms list a $0 annual fee, $0 setup fee, and $2 per card per month. Late fees are the greater of $39 or 2.5 percent of the balance.

Best for: fleets that want a long-established card with wide acceptance.

Limitations. FlexCard requires a personal guarantee and carries small add-on fees for paper statements and research. Fees vary across WEX card products.

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5 Fuelman: Best Account-Level Plans for Mixed Fleets

Fuelman is a fleet card brand of Corpay, the company Fleetcor rebranded as in March 2024.

What it does well. Fuelman sells account-level plans rather than per-card fees, which helps fleets with many cards. Every plan includes real-time monitoring and alerts.

Key features:

• Real-time transaction monitoring and alerts on all plans.
• Loss coverage on Pro and Enterprise accounts with 10+ cards, up to $10,000 per compromised card and $25,000 per account per year.
• Purchase controls by product, time, and amount.

Pricing. Fuelman’s 2025 terms list Basic at $39 per month, Pro at $59, and Enterprise at $99 per account. A $3 fee applies per transaction at extended-network sites.

Best for: mixed fleets with 10 or more cards that prefer one flat account fee.

Limitations. Late fees are steep: the greater of $99 or 17.99 percent of the new balance. Out-of-network purchases add fees.

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6 Coast: Best Fuel Card for Service and Local Fleets

Coast is a Visa fleet card built for service fleets such as HVAC, plumbing, and landscaping companies.

What it does well. Coast charges only for drivers who make a purchase in a given month, with no setup or per-gallon fees. It requires no personal guarantee and integrates with Samsara and Fleetio.

Key features:

• Controls by driver or vehicle, time of day, and fuel-only purchases.
• Discounts of 3 to 9 cents per gallon at 30,000+ partner stations.
• 1 percent cashback on purchases outside gas stations.

Pricing. Coast lists $4 per active user per month, with no U.S. per-transaction fees.

Best for: local service fleets that buy gasoline and want simple controls.

Limitations. The balance must be paid in full each cycle. Per-gallon discounts are smaller than truck-stop-focused cards.

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7 AtoB: Best for Trucking Fleets Chasing Diesel Discounts

AtoB is a Mastercard fuel card built for trucking companies and owner-operators.

What it does well. AtoB reports average savings of 42 cents per gallon, and up to $2.00 per gallon, on truck diesel at 4,200+ truck stops, based on its second-half 2025 data. It offers a $250,000 fraud guarantee.

Key features:

• Location blocking and spend controls.
• Tank-capacity checks when connected to telematics.
• Diesel discounts at partner truck stops.

Pricing. AtoB’s overview page advertises no setup fees and no-fee options, while its published fee schedule sets per-card and out-of-network charges. Confirm current fees before signing.

Best for: over-the-road trucking fleets that fuel mostly at truck stops.

Limitations. The largest discounts apply only at partner truck stops, and fee details require checking the fee schedule.

How Should You Choose Fleet Fuel Management Software?

Choose fleet fuel management software by deciding first how you will verify purchases, through telematics or card controls, and then matching the card network to where your drivers actually fuel. Trucking fleets need truck-stop discounts and IFTA support, while service fleets need gasoline station coverage and simple per-driver controls.

1. Map where you fuel. Pull 3 months of receipts. Truck-stop-heavy fleets benefit from AtoB, Motive, or WEX. Local fleets benefit from Coast or Fuelman.
2. Pick a verification method. Telematics matching from Samsara, Motive, or WEX SecureFuel catches fraud that card limits miss.
3. Cut idling. A DOE fact sheet estimates a heavy-duty truck burns about 0.8 gallon of fuel per idling hour. At $6.38 diesel, that is about $5 an hour per truck. Choose a platform with idle alerts.
4. Price the full fee stack. Compare per-card fees, account fees, out-of-network fees, and late fees, not just the discount.
5. Connect your back office. Fuel data should flow into IFTA, trucking dispatch software, and expense management tools so drivers stop handing in paper receipts.

How We Evaluated These Fuel Management Platforms

DeployHyre compared these 7 platforms using vendor pricing pages, published card terms, and government fuel data. We did not run every card in a live fleet, and we do not claim hands-on testing. We scored each option on 5 criteria:

• Fraud controls: purchase limits, location matching, and tank-level verification.
• Analytics: fuel economy, idling, and cost-per-mile reporting.
• Compliance: IFTA reporting and receipt capture.
• Fee transparency: published card, account, network, and late fees.
• Integrations: connections between cards, telematics, and fleet software.

Fees were checked on vendor pages and card terms in October 2026. Fuel card fees change often, so confirm terms before applying.

The Bottom Line

Fleetio is the best fleet fuel management software for fuel and maintenance in one system, Samsara and Motive are best for telematics-based fraud detection, and WEX is the best established fuel card. Fuelman fits mixed fleets with many cards, Coast fits local service fleets, and AtoB fits trucking fleets focused on diesel discounts.

With diesel above $6 a gallon, start by pairing one card with one verification tool and measure cost per mile for 60 days. Service companies managing technicians on the road can also compare our field service management software picks, and shippers can review our freight management software guide. Fuel data works best alongside service records, so see our fleet maintenance software comparison too.

Frequently Asked Questions

What is the best fleet fuel management software?

Fleetio is the best fleet fuel management software for fleets that want fuel and maintenance data together, starting at $4 per vehicle per month billed annually. Samsara and Motive are best for telematics-based fraud detection, and WEX, Fuelman, Coast, and AtoB are the strongest fuel cards with built-in controls.

How does fuel management software prevent fuel card fraud?

Fuel management software prevents fraud by comparing each card purchase to the vehicle’s GPS location and tank-level change. Samsara, Motive, and WEX SecureFuel all use this method. Motive can auto-decline mismatched purchases, and card controls limit purchases by amount, time, product, and merchant.

How much do fleet fuel cards cost?

Fleet fuel cards cost $2 to $4 per card per month on WEX FlexCard and Coast, or $39 to $99 per account per month on Fuelman. Late fees range from $35 to $99 minimum. Motive and AtoB charge per-card fees but do not show amounts on their main pricing pages.

What is the difference between a fuel card and fuel management software?

A fuel card is a payment tool that limits what drivers can buy and earns discounts. Fuel management software analyzes purchases, fuel economy, idling, and IFTA by vehicle. Most fleets connect a card such as Coast or WEX to software such as Fleetio or Samsara.

How much fuel does idling waste?

A heavy-duty truck burns about 0.8 gallon of fuel per hour of idling, according to a Department of Energy fact sheet. At EIA’s late-September 2026 average diesel price of $6.382, that equals roughly $5 per idling hour per truck, which is why idle alerts are a core feature.